State of Ohio
PUBLIC WORKS COMMISSION
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    Contractual Requirements

The items listed below apply to OPWC-funded projects and are required to be incorporated into contractual documents. The OPWC has developed proposal notes to cover these items and encourages the inclusion of its proposal notes into local bid documents to ensure incorporation of these requirements. Each topic listed beneath the Proposal Notes is accompanied by a link to either cite law or for obtaining additional information. If your project includes federal funds, check with the appropriate agency to see if federal requirements prevail (e.g. prevailing wages, removal of Ohio preferences).

OPWC Bid Proposal Notes:    

•  Use of Domestic Steel (Load-bearing structural purposes only) ORC 153.011  

•  State Prevailing Wages    
For wage rates select “Wage and Hour” under “Look it Up”. State Prevailing wage rates do not apply if project cost is less than the thresholds provided by the Ohio Department of Commerce. For thresholds select “Wage and Hour” under “Find Forms & Publications”.
( If OPWC project is partly funded with federal funds, ask federal fund source if federal wage rates are required which prevail over state wage rates.   )

•  Unresolved Finding for Recovery which may be checked at the State Auditor’s website.  

•  Ohio Workers' Compensation Coverage ORC 4123.01  

•  Drug-Free Work Place  

•  Ohio Preference ORC 164.05 (A) (6)  

•  Bid Guaranty ORC 153.54  

•  Ethics Law ORC 102.03   102.04  

•  Ohio EEO Compliance - Should you have questions about the State of Ohio’s EEO law and provisions please contact the Department of Administrative Services, EEO Division, at 614.466.8380 or by visiting their web site.  

In addition to the above listed items OPWC contractual language requires clauses pertaining to Public Liability, Property Damage and Vehicle Liability Insurance.

    Local Match and In-Kind

•  Local Match Policy, Prepaids & In-Kind     

•  In Kind Contributions Time Reporting Record  

•  Share Ohio (Equipment Sharing Program)  

•  Equipment Usage Report  

•  ODOT Equipment Rates 2018      2017      2016     

•  FEMA Equipment Rates (Use for equipment not identified on ODOT Schedule)  

•  Minority Business Enterprise (MBE) ORC 164.07       OAC 164.1-32       – This item only applies to a local government if making a direct purchase of supplies, materials and equipment. If so, 15% of those purchases must be from a state certified MBE supplier.  

•  ODOT’s Cooperative Purchasing Program - Local governments may use the 800 series contracts to apply toward the MBE requirement when making direct purchases. These contracts are with MBE vendors.  

    Ohio Suppliers

OPWC no longer uses a Vendor Approval Form (formerly known as Request to Proceed). To not delay payments, our customers are responsible for ensuring that chosen suppliers (vendors) are in the state payment system before submitting a Disbursement request. Updated monthly, this list     shows suppliers that are in the system. If your supplier is not listed, please direct them to the State of Ohio’s Enterprise Identity Management System, OH|ID, to access the Ohio Supplier Portal    to create an account. While there, suppliers can also apply for EFT which can reduce processing time by two or three days in that payments are completed electronically to the supplier’s bank account. The Portal is also used to make changes including addresses, name changes, and bank account information for those who currently have EFT  

Need more information? Download the OBM Supplier Portal Navigational Guide    . Ohio Shared Services is also happy to help by email (ohiosharedservices@ohio.gov) or phone (877-644-6771).

If you need to contact OPWC about your supplier, we have an email address just for you (VendorApprovals@pwc.ohio.gov).

•  Vendor Approval Status - Use this link to see if Vendor Approval has been issued.  

    Disbursements

•  Appendix E Instructions . Have all authorized signatories sign page 2 and inform your program representative in writing if there is a change in any of these officials.

•  Payment Status – Use this link to see if the payment has been entered into OAKS and if so, the payment issuance date.  

•  Payment Confirmation – Letter to the CFO that a disbursement has been made. Sample letter.  

•  Disbursement History – These reports show payments made in a given year by Project Number.  

    Additional Resources

•  OPWC Advisories  

•  Qualifications Based Selection (QBS) Law for Choosing Professional Engineers, Architects & Surveyors  

•  Weighted Useful Life Spreadsheet  

•  Floodplain Management Requirements       List of Floodplain Administrators  

•  Sample Bid Advertisement  

    Sign Guidelines, Specifications and Graphics

•  Project signage page